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Publication Date: June 19, 2006 DCL ID: CB-06-09 Subject: 2005-2006 Campus-Based Reallocation Form and Process Summary: This letter describes the 2005-2006 Campus-Based Reallocation Form and process. Posted on 06-19-2006 Dear Colleague: The Campus-Based
Reallocation Form (ED Form E40-4P) for 2005-2006 has been approved by
the Office of Management and Budget (OMB). This form will be available
for electronic completion and submission on the eCampus-Based Web site
(www.cbfisap.ed.gov)
in late July 2006. The
Campus-Based Reallocation Form is used in the Federal Supplemental Educational
Opportunity Grant (FSEOG), Federal Work-Study (FWS), and Federal Perkins
Loan programs (the campus-based programs) to release unexpended portions
of a school's 2005-2006 allocations or to request supplemental 2006-2007
FWS funds for community service jobs. As announced in the "Notice
of the 2006-2007 Award Year Deadline Dates for the Campus-Based Programs,"
published in the Federal
Register on March 27, 2006 (71 FR 15180), the date by which
a school must electronically submit this form is Friday, August
18, 2006. The
questions and answers that follow will assist a school in completing the
Campus-Based Reallocation Form. Additionally, the school may use the attached
"Campus-Based Reallocation Form Worksheet" and "Campus-Based
Reallocation Form Instructions" to assist in completing its submission. QUESTIONS
AND ANSWERS Q1: Under what
circumstances do we need to complete the Campus-Based Reallocation Form? A1: A school
must complete the Campus-Based Reallocation Form if it
Q2: Why is the
Campus-Based Reallocation Form so important to the campus-based programs? A2: Without
the information collected on the Campus-Based Reallocation Form, we would
be unable to reallocate unexpended campus-based funds from the 2005-2006
Award Year as supplemental allocations for the 2006-2007 Award Year. Since
we have authority to reallocate 2005-2006 funds only until September 30,
2006, we cannot wait until we have schools' expenditure data from the
2005-2006 Fiscal Operations Report and 2007-2008 Application to Participate
(FISAP) due September 29, 2006. It is important that schools release unexpended
campus-based funds now so they can be used to fund needy students for
the 2006-2007 Award Year. Unexpended 2005-2006 funds not released by September
30, 2006 will revert to the U.S. Treasury instead of being made available
to assist needy students. Q3: How do we
access the Campus-Based Reallocation Form on the eCB Web site? A3: First,
to access the eCB Web site, a school will need a PIN and a TG number from
us. This information will be used to validate each user's identity and
access rights. For further guidance on the PIN and the TG number, go to
the eCB Web site (www.cbfisap.ed.gov)
and then select the "FISAP Desk Reference" link on the top navigation
bar. To access the Campus-Based
Reallocation Form, log in to the eCB Web site (www.cbfisap.ed.gov) and
then select the "Setup" link on the top navigation bar. Select
the "Reallocation Form" link on the top right side of this page.
From that point, follow the instructions for completing the form. Q4: Where can
we find instructions for completing the Campus-Based Reallocation Form? A4: Instructions
for the Campus-Based Reallocation Form are attached to this letter and
may also be accessed on the eCB Web site. To access the instructions
on the eCB Web site, log in to the site (www.cbfisap.ed.gov) and then
select the "Help" link on the top navigation bar. Select "Contents"
on the left side of this page, next select "Setup," and finally,
select "Setup-Reallocation Form" to view the instructions. Q5: How do we
submit the Campus-Based Reallocation Form, and how are we assured the
Department has received our form? A5: As explained
above, the Campus-Based Reallocation Form must be submitted to us electronically
via the eCB Web site. After completing the Campus-Based Reallocation Form,
click the "Submit" button to submit the form to us. To verify submission,
log in to the eCB Web site, select the "Self-Service" link on
the top navigation bar, and scroll to the "Acknowledgements"
section. Then, select "Submission Log" to view the log and verify
the Campus-Based Reallocation Form submission. Q6: By what time
on August 18, 2006 is the Campus-Based Reallocation Form due? A6: The deadline
for electronic submission of the Campus-Based Reallocation Form is 11:59
P.M. (ET). Transmissions must be completed and accepted by 12:00 midnight. For additional information
about the Campus-Based Reallocation Form or process, contact the Campus-Based
Call Center at 877/801-7168. Customer service representatives are available
Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET). You may also
e-mail CBFOB@ed.gov. Sincerely, Sherlene McIntosh Attachments/Enclosures: CB-06-09: 2005-2006 Campus-Based Reallocation Form and Process in PDF Format, 161KB, 3 pages Campus-Based Reallocation Form Worksheet in Microsoft Word Format, 37KB, 1 page Campus-Based Reallocation Form Instructions in Microsoft Word Format, 26KB, 2 pages |