Publication Date: September 2004
DCL ID: GEN-04-08
Required electronic processes and related system requirements
Posted on 09-14-2004
September 2004
GEN-04-08
Subject: Required electronic
processes and related system requirements.
Summary: This letter
informs schools of the electronic processes in which they must participate and
the updated system requirements needed to conduct these processes.
Dear Partner:
On September 14, 2004 we
published a notice in the Federal
Register designating the electronic processes that schools must participate
in to be considered administratively capable under the regulations at 34 CFR
668.16(o). That notice also included minimum and optimal system (desktop PC
and communications) requirements needed by schools to participate in the required
electronic processes. We have included, as an attachment to this letter, a link
to the Federal Register
Notice from our IFAP website.
The enclosures to this
letter summarize the required electronic processes (Enclosure A) and the system
requirements (Enclosure B) that were included in the Federal
Register Notice. In addition, answers to frequently asked questions about
the system requirements are provided in Enclosure C of this letter.
We want to emphasize that
a new required electronic process is that, beginning with the 2005-2006 award
year, all schools must send and receive origination and disbursement data for
the Federal Pell Grant Program and the Federal Direct Loan Program to the Common
Origination and Disbursement (COD) system using the Extensible Markup Language
(XML) "Common Record: COD." This requirement applies to all schools,
including COD phase-in participants that currently submit and receive information
using flat-file record formats.
We thank you for your continuing
cooperation and partnership in using technology to more efficiently administer
the FSA Programs. Please refer to the last page of the Federal
Register Notice for contact information in the event you have questions
on the information included in the Notice and in this letter.
Sincerely,
Kay Jacks
General Manager
Federal Student Aid
Attachment: Federal
Register Notice Link
Enclosure A: Designated
Electronic Processes
Enclosure B: System Requirements
Enclosure C: Frequently Asked Questions
Attachments/Enclosures:
GEN-04-08 and Enclosures A, B, and C in Microsoft Word Format, 43KB, 5 pages
