This assessment provides your school with an opportunity to review procedures regarding Institutional Eligibility. Additional links are provided to assist you in this process.

Policies and Procedures Chart

Why start with policies and procedures?

Reviewing and developing policies and procedures is a good place to begin when evaluating your financial aid operations. It is difficult to assess your compliance on an individual student level if your policies and procedures aren’t fully developed, are inaccurate or are not being consistently followed. Completing the policies and procedures prior to any other activities will help you identify additional areas to evaluate and will assist you in making the most of your compliance efforts.

For institutional eligibility we recommend that you start with the following activities from the policies and procedures Design Process Chart: Activity 2. In addition, you may find it helpful to select a topic related to Institutional Eligibility to provide you with a policy and procedure template. Use this template to either assist you in creating a new policy and procedure or to test your current policies and procedures.

If your school is preparing for recertification, we recommend you review the Recertification at-a-glance Worksheet to help you understand the requirements related to recertification. Further, if your school is going through a Change In Ownership you should review the Change In Ownership at-a-glance Worksheet to help with this process. It is important to ensure that all updates to your E-APP be reported to School Participation teams when appropriate.

If you identify areas requiring a corrective action, we recommend that you complete the Management Enhancement Worksheet.

Activity Bar:
Institutional Eligibility Activity 1: Program Participation Agreement Checklist
Institutional Eligibility Activity 2: Accrediting Agency Exercise
Institutional Eligibility Activity 3: State Licensing Agency Exercise
Institutional Eligibility Activity 4: Consortium Agreements
Institutional Eligibility Activity 5: Contractual Agreements
Institutional Eligibility Activity 6: Additional Locations & Non-Degree Programs

Institutional Eligibility Activity 7: Preferred Lender Lists

Additional Links:2008-09 FSA Handbook, School Eligibility & Operations, Chapter 2 and 2008-09 FSA Handbook, School Eligibility & Operations, Chapter 5

Institutional Eligibility	Activity
Program Eligibility/Academic Year Requirements 668.1 through 668.9, 668.25, 668.38, 668.39, 600.7
Accreditation/State Approval, 600.4, 600.5, 600.6, 600.11, 668.16, 668.25, 674.5, Accrediting Agency information	Institutional Eligibility Activity 2: Accrediting Agency Exercise Institutional Eligibility Activity 3: State Licensing Agency Exercise
Written arrangements Between Schools 668.5	Institutional Eligibility Activity 4: Consortium Agreements Institutional Eligibility Activity 5: Contractual Agreements
Program Participation Agreement 668.14	Institutional Eligibility Activity 1: Program Participation Agreement Checklist
Financial Responsibility 668.23, 668.171, 668.173, 668.174
Recertification 600.31, 600.32, 600.20, 600.21, Link to E-App, 668.188	Institutional Eligibility Activity 6: Additional Locations & Non-Degree Programs
Consumer Information (668.41 through 668.48)
Preferred Lender Lists 682.212 (h); 682.401; Federal Register, November 1, 2007	Institutional Eligibility Activity 7: Preferred Lender Lists
Policies and Procedures Chart